The R. Howard Webster Foundation (the “Foundation”) values your privacy and the protection of your personal information.
When you provide us with personal information through our rhowardwebsterfoundation.ca website or in the course of the Foundation’s activities, we assume that you consent to such information being handled in the manner described in this policy.
What is the scope of the policy?
This policy applies to you. It describes how we collect, use, disclose and protect your personal information when you provide it to us on our rhowardwebsterfoundation.ca website and in the course of the Foundation’s activities. This policy also contains information about how you can exercise your rights, for example, to access your personal information or have it corrected.
The website may contain links to other websites or resources operated by third parties. When you click on these links, you will be redirected to a website or resource that may collect personal information about you. Such sites and resources are governed by the policies of said third parties and the Foundation assumes no responsibility for them.
If you are under the age of consent according to the applicable laws in your place of residence, please do not provide us personal information without the explicit consent of a parent or guardian.
If you are a parent or guardian and know that your children has provided us with personal information, please contact us using the contact details in the How to contact us? section.
How do we collect your personal information?
- We collect your personal information when you:
- browse our website;
- submit a grant proposal;
- provide it to us on our website, for example using our contact form; or
- communicate with us by telephone, email, social media, in person or by other means.
| What categories? | Why? |
| When browsing our website | |
| Location IP address Preferred language Browser type Operating system Usage data |
To enable our website to function properly To display the website in the visitor’s preferred language To analyze and gather statistics on visitors’ general preferences |
| We use cookies in the manner and for the purposes described in our cookie banner. To view or change your settings, click here. | |
| When submitting information to us, including for a grant proposal | |
| First and last name Phone number Email address Content of your submission Date and time your submission was sent |
To respond to inquiries you send us To process, and contact you with respect to, your grant proposal |
| The personal information listed is not necessarily exhaustive. They are examples provided so you can better understand how we use the personal information that you provide. | |
How do we obtain your consent?
How we obtain your consent (meaning by which method) depends on the circumstances.
- Sometimes we ask for your consent explicitly. However, consent may also be implied, meaning it can be inferred from your inaction or the circumstances.
- If we want to use your personal information for a purpose not specified to you at the time of collection or not provided for by law, we will ask you for your consent once again.
Who do we share your personal information with?
We may share your personal information with other organizations such as our service providers, for the sole purposes listed in the What categories personal information do we collect and why? section.
In this case, we will endeavour to protect the personal information disclosed through written agreements and commitments, requiring these organizations to adopt best privacy practices and safeguards that meet our expectations.
| Third party category | What they do for us |
| Service providers (as well as their own service providers) | To operate rhowardwebsterfoundation.ca or in the course of our activities, we engage providers who act on our behalf. |
| Partners | From time to time, we may provide personal information to certain organizations that do not act on our behalf, but that are authorized to receive it. |
| Government Bodies | We may share your personal information with government bodies, such as the Canada Revenue Agency, to validate your organization’s status as a qualified donee under the Income Tax Act of Canada. |
| Affiliates | We share your personal information with our affiliates. |
How long do we store your personal information?
We will store your personal information for as long as necessary to fulfill the purposes set out in this policy, unless the law or exceptional circumstances require us to store it for longer. This could be the case, for example, in the event of litigation.
Where do we store your personal information?
We currently store your personal information in Canada.
If we transfer personal information outside of Quebec, where privacy laws may differ, we will ensure that your personal information has a level of protection equivalent to the level of protection provided in Quebec through means such as contractual measures.
How do we protect your personal information?
We have adequate procedures and security measures in place to ensure the protection of your personal information, whether stored on our servers or with one of our service providers.
However, no safety measures are absolute or fully guaranteed. If you have reason to believe that your interaction with us is no longer secure (for example, if you believe the security or accuracy of the information you have provided to us has been compromised), please contact us immediately at the address provided in the How to contact us? section.
What rights do you have regarding to your personal information?
Depending on the applicable laws, you may have certain rights regarding your personal information, including:
| Access, correct or delete your information | Withdraw your consent |
| You may request access to and obtain a copy of the personal information we hold about you. | You may request to withdraw your consent to our use or transfer of your personal information. |
| If any personal information about you is inaccurate, incomplete or equivocal, or if its collection, disclosure or retention is not authorized by law, you may request that it be rectified. If any personal information is expired or obsolete or if the law permits it, you can ask us to delete it. |
In most cases, the withdrawal of your consent means that we will no longer be able to respond to your request or provide you with the requested service. Alternatively, we will inform you of the consequences of your request in our response. |
To exercise your rights, please send a written request to our Privacy Officer at the contact details provided in the How to contact us? section. We may ask you to provide proof of identity before responding to your request. This identifying information will only be used for this purpose.
How to contact us?
You may direct any inquiries, questions, complaints or comments regarding this policy to our Privacy Officer at:
Privacy Officer
R. Howard Webster Foundation
privacy@rhwfdn.ca
List of cookies present on the site
Below you will find the list of cookies present on the site with their description, category and expiry date :
| Cookie Name | Description | Category | Expiry |
| _gat_gtag_UA_ | Google Analytics is an analytics service offered by Google to track and report on use and traffic on websites. | Analytics | 3 days |
| _ga_ | Google Analytics is an analytics service offered by Google to track and report on use and traffic on websites. | Analytics | 2 years |
| _gid | Google Analytics is an analytics service offered by Google to track and report on use and traffic on websites. | Analytics | Session |
| _ga | Google Analytics is an analytics service offered by Google to track and report on use and traffic on websites. | Analytics | 2 years |
| cookies-functional | Used to store user’s functional cookie preferences after consent/decline. | Strictly Necessary | 1 year |
| cookies-analytics | Used to store user’s functional cookie preferences after consent/decline. | Strictly Necessary | 1 year |
| cookies-marketing | Used to store user’s functional cookie preferences after consent/decline. | Strictly Necessary | 1 year |
| cookies-preferences | Used to store user’s functional cookie preferences after consent/decline. | Strictly Necessary | 1 year |
Will we update this policy?
This policy is effective as of the date of update indicated at the top of the page.
If we make any material changes to this policy, we will notify you on our website. The amendments then take effect when the policy is published.